Email Rules of Do’s 👍🏽 and Don’ts 👎🏽


  • Type the email message FIRST.

    • BEFORE adding any email address to prevent sending it too early by mistake.

  • Use a clear, direct subject line.

    • Examples are “Job Application” or “My New Job!” or “Upcoming Interview”.

  • Only use a professional email address.

    • Never use personal email addresses such as “babylove@…” or “bigdaddy@…”.

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  • Use professional greetings and closings.

    • Do not use laid-back, phrases like, “Hey guys,” “Yo,” or “Hi folks.”

    • Use “Hello or Good Morning” to begin and “Thank you,” or “Sincerely,” to end.

  • Rarely use exclamation points, if ever!

    • If used, never use more than one!!!

  • Never use smileys or causal emoticons. ;-(

  • Be cautious with humor in email.

    • Save it for the right time in the interview – only if appropriate.

    • People from different cultures speak and write differently.

    • Miscommunication can occur because of cultural differences.

  • Proofread every message or have it read by someone else first.

    • Do not rely on spell-checkers.

    • Read and re-read your email a few times, preferably aloud, before sending it off.

  • Double-check that you have selected the correct recipient.

    • Think twice before hitting “Reply all.”

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